Add a lane rate to contracts or global rates

You can add multiple lane rates to a contract or global rate that can be applied to shipments that meet the criteria specified in the lane rate. Below are the steps to add a lane rate, but you must have a contract first. See our other help center articles for more information on creating contracts and global rates.

1. Open an existing contract or global rate by hovering over Rates and clicking on either Contracts or Global Rates from the left navigation or use the global search at the top of Turvo to search for a contract or global rate.
   
   
   
   
2. Once on the contract’s summary page, click the Lane Rates tab. Any existing rates will also be shown in the Lane Rates tab.
   
   
3. Click + Add lane rate to open the Create lane rate modal.
   
   
4. In the Create lane modal, fill out all of the applicable information for the lane rate. Depending on the type of rate the lane rate is being added to, the Create lane modal fields will change.
   Note: Origin, Destination, Equipment, and Rate fields are required for both contracts and global rates.

Contract

Global rate

Lane rates created against a contract can either be Payable to a carrier or Billable to a customer.

• Payable rates: If the account on the contract is a carrier and the lane rate is payable, Carrier will pre-populate with the name of that account. You can also add a payable rate to a customer’s contract, but the rate will only apply to shipments where the contract's account is a customer on the shipment.
• Billable rates: Similarly, if the account on the contract is a customer and the rate is billable, Customer will pre-populate with the name of the account. You can also add a Billable rate to a carrier’s contract, but the rate will only apply to shipments where the contract’s account is a carrier on the shipment. 

However, Global rates are not associated with a single account like contracts. Choosing whether a lane rate is Payable or Billable will not populate a customer or carrier field.

• Origin: Enter the starting origin for the lane. As you type a location, suggestions for locations will appear in a drop-down menu. Select the desired location.
• Destination: Begin typing in the Destination for the lane. As you type a location, suggestions for locations will appear in a drop-down menu. Select the desired location.
• Mode: Select a mode of transportation from the drop-down. The options are TL, LTL, Drayage, Ocean, and Intermodal.
  
  • LTL mode option: This is only available for those tenants with a SMC³ integration. To integrate your Turvo tenant with SMC³ CzarLite, reach out to your Turvo representative.
  • Note: Available fields in the Parameters and Rate sections will change depending on the mode selected.
• Start date: Pre-populated based on the information entered for the contract. If the date differs for the lane rate, then select a date from the calendar. Click the Start date field a second time to type in the date yourself.
  • Note: The Start date of the lane rate cannot be earlier than the Start date of the contract.
• End date: Pre-populated based on the information entered for the contract. If the date differs for the lane rate, then select a date from the calendar. Click the End date field a second time to type in the date yourself.
  • Note: The End date of the lane rate cannot be later than the End date of the contract.
• Status: Active by default, but if you are adding in an inactive lane rate, then select Inactive from the drop-down.
• Allocated capacity: If applicable, add the Allocated capacity. Just to the right of Allocated capacity, choose from Shipments, TEUs, or Containers from the Units drop-down.
  • For example, you may have an agreement that you will run 50 shipments with the selected carrier for this lane.
    Important note: Allocated capacity is a view-only informational attribute and does not impact functionality.
• Priority: Add a number for Priority, if needed. Matching contracts are displayed in descending Priority order in Network or the Carriers tab of a shipment.
• Service level: Select from Standard or Expedited from the Service level drop-down.
• Notes: Allows you to write a note about the lane rate.
• Parameters
  • Business unit: If applicable, type in a Business unit.
  • Route type: Indicate the Route type from applicable drop-down, if needed.
  • Equipment: Select the appropriate equipment from the Equipment drop-down. Only shipments with this type of equipment that match the other specifics for the lane will be able to use this lane rate. The Size drop-down allows you to narrow your equipment requirements, but is optional.
  • Transit time: Transit time allows you to enter the expected duration this lane requires. Type in a number under Transit time, then select the corresponding unit from the Transit time unit drop-down. Choose from Days, Hours, and Minutes.
  • Min distance, Max distance, Min weight, and Max weight: These fields are relevant if there is a distance band or a weight band for the lane rate. For example, for a distance band, you can set your Origin and Destination to both be United States, then set up the Min Distance and Max distance. For example, 0 Min Distance to 100 Max Distance may be one price per mile, and 101 to 200 miles may be a different rate per mile. If there are multiple rates, you need to add a separate lane rate for each distance range.
  • Distance provider and Distance provider version: Distance provider and Distance provider version are only applicable if you have a connected distance provider.

    • Note: For customer contracts, the distance provider settings here will be locked and autofilled, utilizing the customer’s account-level distance provider rules. If no customer account-level rules are applied, the fields will be blank, and the tenant-level distance provider rules will be used for the shipment. See our article, How to configure distance provider parameters, to learn more about these rules.

• Rate
  • Rate type: Rate type is a drop-down where you can choose from:
    • Flat – a standard rate regardless of distance, weight or time. For example, a lane may cost a flat $500.
    • Per Mile – rate is calculated by multiplying the Rate by the number of miles traveled.
    • Per hundredweight – takes total weight, divides by 100, then multiplies by the entered Rate.
    • Per hour – multiplies the time traveled in hours by the entered Rate.
    • Per unit - multiplies the rate by the number of units.
    • Per handling unit - Multiplies the rate by the handling unit.
  • Min cost: Your contract might include a Min cost. For example, if a shipment only travels 20 miles, and the rate is Per mile, the contract may include a Min cost that you have to pay if the Per mile rate does not exceed the set Min cost. If applicable, enter this Min cost.
  • Max cost: Your contract might also include a Max cost. For example, if the lane rate is Per mile, and the shipment is 3000 miles, there may be a Max cost that you have to pay for the lane instead of what the Per mile rate would amount to.
  • + Add service: Click + Add service to add an accessorial charge that always occurs for this contracted lane. Any service added here will apply regardless of whether the service is added when creating a shipment. Once you click + Add service, the fields Service, Rate type, and Rate appear. Select the needed service from the Service drop-down, the applicable Rate type from the Rate type drop-down, and type the Rate in the Rate field. If needed, click + Add service to add additional accessorial charges. You can also configure services from the Services tab in the contract. You can also configure services from the Services tab in the contract or global rate.

LTL Lane Rate Fields

When adding a lane rate for LTL mode, you have the option to select either Contract or SMC3, shown below.

Note: See our article on Turvo’s SMC3 CzarLite integration to learn about integrating SMC3 CzarLite into your tenant for LTL lane rating.

Rate using SMC3 CzarLite

For tenants integrated with SMC3 CzarLite, the following fields apply:

• Tariff name and Effective date: Available tariff names are populated from SMC3 CzarLite. Select the tariff name from the drop-down menu, then enter or select a valid Tariff effective date. 
• LTL surcharge and Surcharge application: Surcharge percentage applied to LTL shipments. Surcharge application against the charges can be either G=Gross or N=Net. 
• Stop alternation weight: Can be used to eliminate truckload deficit rating by adding a max weight to stop the rating alternation. 
• Rate adjustment factor: A factor that is applied when calculating charges. Defaults to 1
• Min charge floor: Minimum charge for the shipment.
• Use dim minimum charge: Toggle to use dim minimum charge or not.
• Discounts: Toggle to turn discount fields on or off. Weight breaks are based on tariff data returned from SMC3 when the tariff name and effective date are entered. Weight break discounts are manually input.
• Cost items: Accessorials can be added to the LTL contract for future use.
  
  
  

Rate using Contract

For tenants that are not integrated with SMC3 CzarLite, use the Contract option. The fields displayed are the same as those that appear in the TL mode and are described in the Rate section above. 

Important Note: The Contract option is not enabled by default in all tenants. Contact your Turvo representative to enable this feature.

Setting up rate tables (optional)

You have the option to set up and use a rate table for each lane rate. This means you can set multiple rates that are triggered when range value meets the criteria you set. 

Note: Rate tables are available for every rate type except for Flat.

From the Create lane rate modal, select the Rate type. For this example, Per Mile is selected. The Enable rate table toggle appears.

Switch the toggle to the blue ON position. Then select whether you want to Rate cumulatively for each applicable range or Rate from highest applicable range.

Then you can start to enter the rows of values. Fill in the Start (>), End (<=), and Rate fields. In this example, the first row states that if the range is between 0-50 miles, the rate is $100. If the range is above 50 miles up to and including 100 miles, the rate is $200. If the range is above 100 miles up to and including 200 miles, the rate is $300.

Use the + Add row button to add as many table rows as you need.

Note: The range values vary depending on which rate type is selected.

Final Step:

Once all required information is filled out, the CREATE button will change from grey to blue. Click CREATE to finish adding the lane rate. 

Automatic rate application

Once you have your contracts or global rates configured, you may want to consider utilizing other features in Turvo to automate the process of adding rates for customers and/or carriers automatically upon shipment creation. Check out the following articles to learn more about these features:

• Autopilot: Automatically apply your customer’s billable rates to shipments
• How to assign a contracted carrier rate to a shipment